Constitution of Sevenoaks & Swanley Together in Europe
Adopted on 4 March 2017
The name of the Group shall be Sevenoaks & Swanley Together in Europe (SSTIE)
The aims of SSTIE shall be:
- to work for Britain’s identity as part of a wider Europe and for strong, valuable links between the United Kingdom and all European countries
- to support the strongest possible relationship of the UK with the European Union; and
- to pressure the government to approach negotiations with the European Union based on democracy and objective evidence.
(a) Membership of SSTIE shall be open to any person aged 16 or over living in the Sevenoaks & Swanley Parliamentary Constituency and surrounding areas who is willing to support SSTIE to achieve its aims, is willing to abide by the rules of SSTIE and is willing to pay any subscription that may from time to time be agreed by the Executive Committee.
(b) Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference or religious belief.
(c) Every individual member shall have one vote at General Meetings.
(d) The membership of any member may be terminated for good reason by the
Executive Committee but the member has a right to be heard by the Executive
Committee before a final decision is made. The decision of the Executive Committee
shall be final and binding.
(a) SSTIE shall be administered by an Executive Committee.
(b) The members of the Executive Committee shall be elected at the Annual General Meeting (AGM). The AGM will elect the Officers together with not more than 5 further members.
(c) The Officers shall be a Coordinator, a Treasurer, a Secretary, a Website Editor and a Data Officer.
(d) One third of the members of the Executive Committee shall stand down at each AGM. Those individuals may stand for re-election.
(e) The Executive Committee shall meet at least 6 times a year.
(f) The Executive Committee shall be responsible for proposing the subscription payable by members.
(g) The Coordinator shall Chair all meetings of SSTIE.
(h) The quorum for Executive Committee meetings shall be the majority of its members.
(i) Voting at Executive Committee meetings shall be by show of hands. If there is a tied vote then the Coordinator shall have a second vote.
(j) The Executive Committee may, by a two-thirds majority vote and for a good and proper reason, remove any Committee member, provided that person has the right to be heard before a final decision is made. The decision of the Executive Committee shall be final and binding.
(k) The Executive Committee may appoint another member of SSTIE as a Committee member to fill a vacancy provided the maximum number is not exceeded.
(l) The Executive Committee may establish and appoint members to sub-committees and working parties and set the terms of reference for such sub-committees and working parties.
In order to achieve its aims SSTIE may:
a. Raise money
b. Open bank accounts
c. Take out insurance
d. Organise events
e. Work with other groups and exchange information
f. Do anything that is lawful which will help it to fulfil its aims
g. Collect and process personal details according to the law
6 Duties of the Officers:
The members of the Executive committee have a shared responsibility for all SSTIE
- chair meetings of the Executive Committee and SSTIE
- represent SSTIE at functions/meetings to which SSTIE has been invited
- act as spokesperson for SSTIE when necessary
- prepare the agenda for meetings of the Executive Committee and General Meetings of SSTIE in consultation with the Coordinator.
- take and keep minutes of meetings
- supervise the financial affairs of SSTIE
- keep proper accounts that show all monies collected and paid out by SSTIE
- prepare annual accounts of SSTE and arrange for them to be reviewed by a suitably qualified individual or organisation.
To supervise and manage all aspects of the website www.sstie.uk and its contents, including:
- All technical aspects of hosting, updating of scripts, operation of the email system and related IT issues
- To ensure a continual flow of new material on the site
- To ensure compliance with the SSTIE Editorial policy
- Manage data assets including the membership list.
(a) Any money obtained by SSTIE shall be used only in furthering the aims of SSTIE.
(b) Any bank accounts opened for SSTIE shall be in the name of Sevenoaks & Swanley Together in Europe.
(c) Any payments made shall be appropriately authorised by two authorised members of the Executive Committee.
(d) Accounts shall be prepared for the period to 31 March following the date of the adoption of this Constitution and annually thereafter to that date, or such other date as may from time to time be agreed by the Executive Committee.
8 Annual General Meeting:
(a) SSTIE shall hold an Annual General Meeting (AGM) within nine months of the end of each accounting period.
(b) All members shall be given at least fourteen days’ notice of the AGM and shall be entitled to attend and vote. The quorum for an AGM shall be the greater of 12 or 10% of the members.
(c) The business of the A.G.M. shall include:
(i) receiving a report from the Coordinator on SSTIE`s activities over the year
(ii) receiving the annual accounts and a report from the Treasurer on the finances of SSTIE
(iii) receiving a report from the Website Editor on SSTIE`s website activities over the year
(iv) electing members of the Executive Committee
(v) approving the subscription payable by members and
(vi) considering any other matter as may be on the agenda or accepted for discussion.
(vii) Proxies may be submitted by email.
9 Special General Meeting:
A Special General Meeting (SGM) may be called by the Executive Committee.
Alternatively, the Executive Committee must call a Special General Meeting if requested in writing by not less than 5 individual members or 10% of the members.
The Secretary shall give all members fourteen days’ notice of any Special General Meeting together with notice of the business to be discussed. All members shall be entitled to attend and vote.
10 Alterations to the Constitution:
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
SSTIE may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Group with similar aims.